Document and Records Management
HYPERSUITE/5: Core Product
HYPERSUITE/5 unifies and homogenises all document production sources
into a single, highly secure and scalable enterprise-wide repository.
Wherever content is produced or received by your organisation it is
stored in the Enterprise Object Repository of HYPERSUITE/5 for further
manual/automatic processing or long-term archiving. For each document
entering the system, metadata is created and validated by using
technologies such as OCR/ICR, full-text indexation or manual
indexation. Documents are automatically or manually classified in
configurable file structures, comparable to Windows Explorer,
conforming to the desired file classification plan of your organisation.
HYPERSUITE/5
provides a fast, secure, consolidated and transparent web-based access
to documents for end-users. Highly interactive Web interfaces allow
documents to be searched and displayed from anywhere at any time by
using multiple kinds of searches such as structured metadata searches,
Google-like searches or thesaurus searches. For example, by just one
click, the user can display a consolidated view of his customer’s
dossier containing all their related documents such as e-mails,
statements, correspondence, invoices, etc.
The security model within HYPERSUITE/5 is highly flexible, with
fine-grained permissions and access specified at function, record,
folder, metadata or client relationship level. Role-based access
control includes a rich set of out-of-the-box roles and allows
customer-defined roles to be built up from basic permission rules.
Other sophisticated functionalities such as encryption, digital
signature, dual control and Smart Card authentication ensure a very
high-level of confidentiality and protection against fraudulent
activities. This is a must in most industries particularly in private
banking and healthcare.
With regulatory compliance issues on
legal archiving becoming increasingly important, records management
capabilities are now an essential requirement for any organisation.
HYPERSUITE/5 provides you with the ability to specify the length of
time a document is retained, prevents or controls changes to documents
during their retention period and disposes of documents in a
pre-defined way once the retention period has expired. HYPERSUITE/5 is
a dynamic records management application and supports record
organisation based on a file plan together with flexible management of
record classification, retention and disposal policies. Moreover, the
product provides a comprehensive storage management capability that
enables your organisation to specify what types of online, near-line
and/or long-term storage is needed for various record types at
different stages of their life cycle.
MiFID Compliance: The Importance of an Archiving System
The EU's Markets in Financial Instrument Directive (MiFID) passed in 2007 requires companies to heavily modify and extend their application systems. Adequate and software tools such as IMTF's HYPERSUITE/5 can facilitate this.
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Software as a Service (SaaS)
HYPERSUITE is one of the very few ECM platforms which can be deployed as a true ASP service. Multi-entity functionality is at the heart of HYPERSUITE’s architecture. For this reason Swisscom IT Services, the biggest IT outsourcer in Switzerland, has chosen HYPERSUITE as its standard ECM SaaS offering to its clients.
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PDF/A
Long term archiving of electronic documents is the solution to problems associated with traditional archiving of paper documents. In order to achieve this you require an efficient and effective electronic archiving infrastructure which is “future proof”, meaning it will serve your business over the years. PDF/A (ISO 19005-1:2005) has been conceived to solve this problem. read more