E-mail Archiving

HYPERSUITE MR/3: Email Archiving for Regulatory Compliance

HYPERSUITE MR/3 is a state-of-the-art e-mail archiving system for companies of all sizes that integrates with the HYPERSUITE/5 Universal Document Management platform. It is fully embedded into popular mail systems such as Exchange and Lotus Notes to archive all incoming, outgoing and internal e-mails. Thus the user works in their usual mail system environment enhanced with email archiving, query and retrieval functions.

HYPERSUITE MR/3 is fully compliant with international and local regulations on legal archiving and data protection. In order to achieve these goals HYPERSUITE MR/3 applies technologies such as Digital Signature and Encryption, provides a comprehensive non-falsifiable audit-trail and supports any non-alterable storage media. Thanks to HYPERSUITE MR/3, your organisation can mitigate its legal risks, achieve compliance, reduce costs of e-mail storage and boost messaging server performance and availability.

The e-mails Archiving Policy Engine of HYPERSUITE MR/3 is easily customisable via a secure, user-friendly web-based interface. It allows for flexible and automated archiving of all e-mails by using a combination of criteria such as retention periods, quota thresholds, e-mail content, age, size, keywords and locations. Important e-mails for the organisation’s business can be manually indexed directly from the mail system and then archived in the client’s dossier, which may contain any other document types such as statements, correspondence, invoices, etc. The e-mails and attachments are indexed in full-text and can therefore be searched directly from the mail system or within the Query & Retrieval Web application of HYPERSUITE/5 by using Google-like searches or structured metadata searches with criteria such as To, Cc, date, etc. Finally the e-mails can be archived in their original format and/or in PDF for their long-term permanence.

IMTF Worldwide