Office Archiving
HYPERSUITE Office Direct: Indexing and Archiving MS-Office Documents
MS-Office documents are usually stored in a disordered way on the file servers of your organisation, or even often locally on the employee’s workstation. This leads to lost information, poor know-how sharing, non compliance with regulations on legal archiving and work inefficiency. HYPERSUITE Office Direct allows your organisation to organise, structure, archive, research and use efficiently all content created by MS-Office applications.
Documents created via MS-Office can be indexed and then published in the Enterprise Object Repository of HYPERSUITE/5. A PDF version for the long-term archiving and, in option, the original format is archived. By using the check-in/check-out function, the original format allows to create different versions of the originally archived document. The original document is also indexed in full-text and can therefore be found in the archive by using Google-like searches.
HYPERSUITE Office Direct is fully integrated on the users’ desktop and MS-Office. By choosing the function “Office Direct” in Windows Explorer’s contextual menu or MS-Office’ s tool bar, an indexation mask is displayed in order to key-in the metadata. Certain metadata such as the file name, date, user, etc. are automatically extracted from the document.
By using HYPERSUITE Office Direct, you ensure that your MS-Office documents are securely archived in a well defined folder structure of your customers’ dossiers, thus improving your organisation’s efficiency, know-how sharing and content security.